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How to Compress a Video for Email
How to Compress a Video for Email

How to Compress a Video for Email

by Aiden Anderson
28 Apr 2023

Knowing how to compress a video for email is an important skill for anyone who wants to share videos with friends and family. All popular email providers have different limitations on the size of attachments. If your file is larger, it cannot be attached to a message. In this article we will tell you about several video compression options and the ways how to send large videos by email.

1. Compress video online with Video Candy

Use an online service for compressing video with intuitive interface. It can help you quickly compress videos for email without having to install any additional software. This comes in handy when you need to share large video files on your smartphone. Here is a detailed guide for you on how to reduce video file size:

  1. Open the video compressor in your browser tab.
  2. Click the Add file button to upload video. Or, just drag-and-drop it.
  3. The compression will start automatically. If you are satisfied with the preview result, you can simply download it or continue editing.

How to compress a video file in a browser

Benefits of online video compressor:

  • Compress video without loosing its quality;
  • No need in expensive software;
  • Works with most popular video formats;
  • Does not require any specific knowledge;
  • Compatible with all OS, be it Windows, macOS, iPhone, Android.

Using a video file size reducer makes the task of sending large videos over email easier. If you need to reduce video file size quickly, without complicated instructions or converters, this is the best choice. Don't waste your precious vacation time on complicated tasks. Upload the file, compress it, download it and that's all.

2. 7-zip – second way how to make a video file smaller

Compressing a video for email with 7-zip is a good way to shrink the file size. This can be beneficial if you are sending large videos through email. Below is a step-by-step guide on how to compress a video with this archiver:

  1. Download and install the 7-zip software.
  2. Right click on the video file you wish to compress and select “7-Zip” from the context menu.
  3. Select “Add to archive”.
  4. Enter the output filename in the “Archive name” field, and select a suitable format. You have the .rar, .7z and .rar4 options.
  5. Next, select a compression level from drop down menu.
  6. Finally, click on “OK”.

How to compress video with 7zip

Using 7-zip to compress a video for email has several advantages:

  • File compressor is very easy to use;
  • It offers high levels of compression;
  • It supports many different types of files;
  • Free way to shrink video size;
  • Cross-platform software.

Overall, 7-zip is a great choice if you need a reliable way of reducing your file sizes without compromising their quality too much.

3. Use VLC Media Player as a video compressor

VLC is an incredibly powerful and versatile media player with a host of great features. One of those features is the ability to compress video files. How to reduce video file size using this software:

  1. Open the program and then add the video.
  2. Click the Media menu and then "Convert/Save"
  3. Select destination location and output format.
  4. Click on the settings icon in the lower-right corner of the window and select your desired compression options.
  5. Press "OK" and then "Start" at the bottom of the window.

When VLC has finished reducing video size, you can go ahead and attach it to an email message. Also you can upload it to any cloud storage. No matter which option you choose, you’ll be sending a smaller version of your original video file without sacrificing too much quality.

VLC video compression benefits:

  • Video size reducer that doesn't cost a thing;
  • Maintaining quality;
  • Built-in video converter.

4. How to send video by email with Google Drive

In this method we will offer you not to compress a video file, but a slightly different approach. If you need to send a very large file, you can upload it to Google Drive cloud storage. Then you will need to share not the physical file, but a link to it in your storage. Here's the tutorial:

  1. Upload the video to your cloud storage account.
  2. Right click the video. Select "Share".
  3. Set access settings, copy the link or add people you want to share with.
  4. Click “Done”.

Pros of cloud service:

  • No need to actually use an online video compressor and modify your media;
  • Support of long and large videos;
  • Quite fast and easy method to transmit data.

Generally speaking, utilizing it is an effective means of storage capacity. Plus, it eliminates the need for bulky attachments in your emails. But it does not help reduce video file size.

Advantages of compressing video

  • Allows to take up less space on your computer. Due to this you can send large videos without worrying about exceeding attachment size limits.
  • Compressed videos upload faster, reducing the amount of time spent waiting for them to arrive in someone's inbox. This is especially useful if you're sending large or multiple files at once.
  • Reducing video file size also saves bandwidth, which can be especially beneficial when sending files over a mobile device or an unreliable internet connection.

By taking the time to learn how to compress a video for email, you can save lots of energy. Not only will it make the process of sending videos faster and more efficient. It will also help preserve your data usage and storage space on your PC or mobile device.

What are the Email limits?

A major reason for video compression is the limitations of the client on the size of emails sent. There is no set limit, each email-sending provider determines the size of the attachment that can be sent. Here are the most popular attachment size restrictions.

ClientSize limit
Outlook20 MB (10 MB for Exchange accounts)
Yahoo25 MB

Although it is possible to attach documents of approximately 20 MB, it is considered good practice not to exceed 10 MB. It is better to attach a link to the cloud if you still cannot reduce the document to the desired size.

Video compression tips

  1. Adjust Video Resolution: Reducing the resolution of the video can significantly reduce its size without drastically affecting its quality. The most common resolution settings to use are 480p or 720p.
  2. Adjust Video Codecs: Codecs are used to compress and decompress digital media files such as audio and video files. Many codecs are available, with some offering better video compression than others. If needed, adjust the codec options in order to reduce file size.
  3. Reduce Frame Rate: Doing it can also reduce video file size without sacrificing quality. A good frame rate range to use is between 25 and 30 fps for most videos.
  4. Remove Unnecessary Elements: If possible, try to trim video before compressing it for email. Intro scenes doesn’t add anything to the viewing experience. This will help keep the file size down while still maintaining an enjoyable viewing experience for viewers.
  5. Turn Off Unused Audio Tracks: If content has unnecessary sounds, make sure to mute video. This will reduce file size significantly without affecting the overall quality of the audio in any way.
  6. Split into Smaller Parts: Another useful tip is to split large videos before compressing them. This will make them easier to manage and send without running into any issues related to size limits.


In today's world of high-resolution cameras, video compression has become a necessity. Most video files shot on a mobile phone need to be reduced in size to allow for further transformation. Compressing videos for email can seem daunting. However, with the right steps and tools, you know how to compress a video for email. Once you have done all this, you can save your video in its compressed form.

The following online tools can do the trick for you when it comes to video size reduction: